Contracts & Vendor Governance Lead

Work Execution & Supervision Supervise daily activities and coordinate team workload to ensure smooth execution of tasks. Monitor task execution against plans and schedules, and facilitate timely completion of assigned activities. Operational Support Support operational activities and monitor adherence to defined procedures and instructions.

Assist in resolving operational issues and escalations, and facilitate timely resolution. Quality & Compliance Monitor work quality and support compliance with defined standards and requirements. Review outputs and report deviations to ensure corrective actions are taken. Team Support Support and assist team members in performing tasks and daily activities.

Facilitate on-the-job training and provide guidance through task coordination and support. Coordinate Coordinate activities between team members and management to ensure alignment and workflow continuity. Facilitate communication and support effective execution of operational activities.

Contract Lifecycle Management Ensure and monitor the accurate set-up, maintenance, and archival of contracts within the procurement contract database in line with governance standards.

Coordinate, monitor, and review contract lifecycle processes (variations, renewals, close-out, dispute coordination, and early termination) to ensure compliant and timely execution. Ensure and review contract documentation and system updates are completed accurately and within defined SLAs.

Supplier Governance & Database Integrity Monitor and support the supplier registration process, ensuring required documentation, due diligence checks, and approval workflows are completed prior to activation. Review and support supplier qualification processes, ensuring alignment with defined governance criteria.

Assist and support supplier disqualification and blacklisting processes, ensuring accurate supplier status is maintained. Monitor and review supplier database records and support corrective actions to address data quality gaps, duplication, and document expiry.

Escalation & Risk Management Support and coordinate with Category Managers, Legal, and Finance in managing contractual disputes, termination processes, and escalation cases. Prepare and support governance documentation and case materials for Procurement Committee review, including compliance, performance, and risk-related matters.

Governance & Compliance Control Support and monitor adherence to procurement policies, regulatory requirements, and Delegation of Authority (DoA). Assist and support implementation of governance controls across contract and vendor processes. Facilitate audit readiness and support responses to audit and compliance requirements.

Continuous Improvement Analyze and support identification of lessons learned from disputes, terminations, and performance issues. Support and facilitate enhancements to contract and vendor governance practices in line with internal standards. Assist in implementing improvements to strengthen governance maturity and mitigate risks.