Monitoring, Reporting & Shareholder Engagement Lead

• Monitor task execution against plans and schedules, and facilitate timely completion of assigned activities. Operational Support • Support operational activities and monitor adherence to defined procedures and instructions. • Assist in resolving operational issues and escalations, and facilitate timely resolution.

Quality & Compliance • Monitor work quality and support compliance with defined standards and requirements. • Review outputs and report deviations to ensure corrective actions are taken. Team Support • Support and assist team members in performing tasks and daily activities.

• Facilitate on-the-job training and provide guidance through task coordination and support. Coordinate • Coordinate activities between team members and management to ensure alignment and workflow continuity. • Facilitate communication and support effective execution of operational activities.

Job-Specific Accountabilities Resolution Tracking & Governance Reporting • Coordinate maintenance and continuous update of the live resolution register covering Board and Committee decisions, supporting effective monitoring of implementation progress.

• Monitor status of resolutions, review overdue actions or risks, and support timely follow-up with responsible stakeholders. • Support preparation and coordination of monthly resolution reports for executive leadership, including status updates, closure tracking, and risk highlights.

• Facilitate alignment of resolution tracking activities with governance standards, Delegation of Authority requirements, and reporting protocols. Board & Committee Reporting Support • Coordinate preparation and review of quarterly resolution status reporting for Board and Committee governance forums, ensuring completeness, consistency, and reporting quality.

• Support consolidation of implementation updates, ownership tracking, timelines, and risk indicators for governance reporting. • Facilitate review and sign-off coordination with relevant stakeholders prior to report submission. • Support maintenance of version control and structured archival of governance reports and supporting records.

Governance Dashboards & Reporting Analytics • Support development and maintenance of governance reporting dashboards and visual reporting tools to strengthen reporting visibility and decision support. • Monitor reporting metrics related to resolutions, compliance indicators, governance activity, and stakeholder engagement KPIs.

• Review reporting outputs and assist in identifying opportunities to improve data visibility, reporting quality, and analytical insights. • Support preparation and presentation of dashboard insights and governance performance inputs for leadership review.

Shareholder & PIF Reporting Coordination • Coordinate execution of shareholder and PIF-related data submissions, supporting timely, accurate, and compliant reporting. • Support application of established review and approval controls, including multi-level submission review requirements.

• Monitor submission timelines, stakeholder inputs, feedback follow-up, and closure of shareholder or regulatory queries. • Facilitate maintenance of structured records for submissions, correspondence, and supporting documentation to support compliance and audit readiness.

Board Affairs Achievement Reporting • Coordinate preparation of the annual Board and Committee Affairs achievement reporting, supporting consolidation of milestones, governance improvements, and departmental accomplishments.

• Support collection and review of inputs from relevant sub-functions to ensure quality, consistency, and completeness of reporting content. • Assist in preparation of reporting materials for leadership review and onward submission.

Shareholder Engagement Coordination • Support execution of shareholder engagement activities, including AGM-related coordination, stakeholder communications, and engagement tracking. • Coordinate shareholder correspondence, disclosures, and engagement documentation in line with governance requirements.

• Facilitate coordination with Legal, Finance, and relevant stakeholders regarding shareholder-related matters and obligations. • Monitor shareholder engagement activity and support reporting of trends, insights, and stakeholder feedback.

Governance Controls & Continuous Improvement • Monitor adherence to governance reporting procedures, control requirements, and reporting protocols related to Board Secretariat activities. • Support identification of opportunities to improve reporting processes, stakeholder coordination practices, and governance reporting effectiveness.

• Assist in implementation of improvements that strengthen governance reporting maturity, compliance, and operational effectiveness.