Logistics Officer

Reporting & Documentation Prepare basic documentation, reports, and required outputs as assigned. Maintain accurate records and report updates to supervisors. Process Compliance Follow instructions, policies, and procedures to ensure adherence to standards. Observe and apply safety, quality, and operational requirements.

Development & Learning Participate in training programs and development activities to build required skills and knowledge. Learn and apply feedback to improve performance and capability. Import & Export Logistics & Distribution Coordinate day-to-day import and export shipments to ensure timely and cost-effective movement of materials and finished goods.

Execute logistics activities in accordance with established SOPs, company policies, and regulatory requirements. Coordinate with freight forwarders, customs brokers, transport providers, warehouses, and shipping lines to ensure smooth shipment execution.

Arrange transportation, shipment bookings, and delivery schedules while monitoring shipment progress from origin to destination. Track inbound and outbound shipments, proactively following up on delays and resolving operational issues with logistics partners.

Ensure proper handling, loading, unloading, storage, and dispatch of products in accordance with quality and safety standards. Monitor logistics service performance and report operational issues and improvement opportunities to management.

Documentation & Compliance Prepare, verify, and maintain accurate import and export documentation, including Commercial Invoices, Packing Lists, Bills of Lading, Air Waybills, Certificates of Origin, permits, licenses, and customs declarations.

Ensure all shipping documentation is complete, accurate, and submitted within required timelines to support customs clearance. Coordinate with customs brokers and regulatory authorities to facilitate timely customs clearance of shipments. Maintain accurate Harmonized System (HS) Codes and shipping records to ensure customs compliance.

Monitor changes in import and export documentation requirements and ensure compliance with applicable regulations. Maintain organized logistics records to support audits, customs inspections, and regulatory compliance while minimizing delays, penalties, and demurrage.

Commercial & Financial Management Process Purchase Requisitions (PRs), Purchase Orders (POs), freight invoices, and logistics-related documentation in accordance with company procedures. Verify freight and logistics invoices against agreed commercial terms and coordinate with Finance for timely payment processing.

Monitor logistics costs and report variances or discrepancies to management. Support freight quotations, vendor evaluations, and contract administration activities. Identify opportunities to improve logistics efficiency and reduce operating costs through effective shipment coordination.

Stakeholder Management Coordinate with Procurement, Supply Chain, Sales, Warehouse, Finance, and Quality teams to ensure efficient logistics operations. Maintain effective working relationships with suppliers, customers, freight forwarders, customs brokers, transport providers, and warehouse operators.

Provide regular updates on shipment status, customs clearance, delivery performance, and operational issues to internal stakeholders. Participate in operational review meetings with logistics service providers and support the implementation of corrective actions and continuous improvement initiatives.

Risk Management & Quality Assurance Monitor shipment risks, transportation delays, customs issues, and documentation discrepancies, and escalating issues when required. Support contingency plans to minimize supply chain disruptions and ensure continuity of import and export operations.

Coordinate cargo insurance documentation and assist with insurance claims for damaged or lost shipments. Ensure compliance with company quality, safety, and regulatory requirements throughout logistics operations.

Support continuous improvement initiatives by identifying operational issues and recommending process enhancements to improve logistics performance. Employee Benefits • Premium Medical Insurance. • Education Allowance. • Health and Wellness Allowance. • Additional Employee Benefits and Perks. Working Days & Hours • Working Days: Sunday to Thursday.

• Working Hours: 48 hours per week.